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Administrative Officer (Division Chief), GS-0341-14 (MAP)
ANCHORAGE AK 99503
Category: Aerospace
  • Your pay will be discussed at your interview

Job code: lhw-e0-88361640

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National Oceanic and Atmospheric Administration

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Summary

  Job posted:   Sun Apr 15, 2018
  Distance to work:   ? miles
       
  1 Views, 0 Applications  
 
Administrative Officer (Division Chief), GS-0341-14 (MAP)
* Duties
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## Duties
### Summary
This position is located in the National Oceanic & Atmospheric Administration (NOAA), National Weather Service (NWS) Alaska Region Headquarters, and Administrative Services Division.
**Cost of Living Allowance (COLA)** for Anchorage, Alaska is 3.74% and is not federally taxed. The COLA is not reflected in the locality salary shown in this vacancy announcement. COLAs are exempt from Federal income taxes; post differentials are not.
This position is also announced under vacancy number NWS-AR-2018-0024, which is open to all US Citizens or Nationals. You must apply to both announcements if you want to be considered for both.
* A one year supervisory probationary period may be required.
* Payment of relocation expenses **is** authorized.
* This position **is not** in the bargaining unit.
**NOTES:**
This Job Opportunity Announcement may be used to fill other Administrative Officer (Division Chief), GS-0341-14 positions throughout NOAA. The position must be alike (e.g.: within the same geographic locations, same grade/band and requires the same qualifications and specialized experience as indicated in this vacancy announcement).
Learn more about this agency
### Responsibilities
As an Administrative Officer (Division Chief), you will perform the following duties:
* Supervise the Administrative Management Division (AMD) staff, which includes evaluating work, counseling employees on work and administrative matters, interviewing candidates for positions, enforcing disciplinary matters and identifying training for staff.
* Provide direction within the Region and maintains liaison with NWSH, WFMO, and other stakeholders in order to operate, and effectively maintain, the Alaska Region AMD.
* Oversee all administrative programs within the Alaska Region, including personnel actions, student and volunteer programs, personnel security, EEO, diversity, performance, discipline and recognition programs, budget, procurement, travel, and property.
* Responsible for recommending changes to ensure the latest policies and procedures are integrated into the overall administrative aspects and programs of the Alaska Region. Conducting administrative and management program reviews of offices in the region and providing findings and recommendations to office managers and the Regional Director.
### Travel Required
Not required
##### Supervisory status
Yes
##### Promotion Potential
14
### Who May Apply
#### This job is open to...
* Status Candidates - Current Federal employees with competitive status or Former Federal employees with reinstatement eligibility;
* CTAP/ICTAP eligibles;
* Veterans under VEOA or 30% Disabled and certain Military Spouses;
* Individuals with Disabilities (Schedule A);
* Peace Corps, Vista (AmeriCorps) eligibles;
* Those eligible under an OPM interchange agreement or other special appointing authority.
Questions? This job is open to 6 groups.
* #### Job family (Series)
0341 Administrative Officer
* Requirements
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## Requirements
### Conditions of Employment
* Must be a U.S. Citizen or National to apply.
* Required to pass a background investigation and fingerprint check.
* Must be suitable for Federal employment.
* Must be registered for Selective Service, if applicable (www.sss.gov).
* Time-in-grade/band must be met by closing date of announcement.
* If selected, required to complete OGE Form 450 financial disclosure.
Applicants must meet ALL application requirements, to include a complete online resume, by 11:59 p.m. EASTERN TIME (ET) on the closing date of this announcement.
### Qualifications
Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at:
Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
**To qualify at the GS-14 level:**
**SPECIALIZED EXPERIENCE:** One full year (52 weeks) of specialized experience equivalent to the GS-13 in the Federal service. Specialized experience MUST include all of the following:
* Providing program oversight for a wide range of administrative and operational support services for an organization, which included responsibility for directing budget, management, staffing, supply, property, housing and space management, protective services, and other similar services; and
* Providing recommendations to senior officials which have a direct and substantial effect on the organization and programs managed.
### Education
Substitution of education for specialized experience is not applicable to this vacancy.
### Additional information
CTAP and ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: -data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
**CTAP** applicants MUST submit the following documents:
1. A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).
2. A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;
3. A copy of your latest performance appraisal including your rating; and
4. Any documentation from your agency that shows your current promotion potential.
**ICTAP** applicants MUST submit the following documents:
1. A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
2. A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;
3. A copy of your latest performance appraisal including your rating; and
4. Any documentation from your agency that shows your current promotion potential.
NOAA participates in e-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.
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### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.
The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
* Ability to perform the full range of supervisory and management functions for professional staff.
* Ability to collaborate with partners to maintain and advance organizational efficiency and ensure compliance with policy.
* Ability to plan, coordinate and execute administrative and management functions, resource allocation and production in support of a multi-disciplinary program.
* Skill in providing guidance and recommendations to management on policies and procedures.
Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.
**To preview questions please click here.**
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### Background checks and security clearance
##### Security clearance
Public Trust - Background Investigation
* Required Documents
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## Required Documents
* **Resume showing relevant experience; cover letter optional**. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.
* **SF-50, "Notification of Personnel Action:**If you are a current or former Federal employee, you **must** provide the most current Notification of Personnel Action (Form SF-50) that verifies career/career-conditional status, title, series and grade (do not submit an Award SF-50). Also provide the SF-50 that reflects the highest grade level held on a permanent basis or the full performance level of your current position, whichever is higher. **Failure to do so will result in an ineligible rating.**
* **Veteran's documentation:**If you are requesting consideration under Veterans Employment Opportunity Act (VEOA) you must submit a copy of your Member 4 DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service) and/or any other required supporting documents (VA Letter). #VeteransEmploymentAct1998.
* **Active Duty Service Members:** You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit -service-records/get-service-records.html
* **Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation**if applicable (see other information).
* **Documentation supporting eligibility for non-competitive appointment,** (severely disabled, eligible veterans, certain military spouses, etc.)
**OPTIONAL DOCUMENTS:**
* **Performance Appraisal** - most recent performance appraisal (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit a performance plan that does not include this information.
* **Awards** - Copies of any award received within the last 3 years.
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
* Benefits
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## Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* How to Apply
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## How to Apply
Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
To apply on-line, you must complete and submit an application by accessing the USAJOBS website at To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.
To return to your saved application, log in to your USAJOBS account at and click on "Application Status." Click on the position title, and then select Apply Online to continue.
If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at mgshelp@monster.com or by phone at (866) 656-6831. The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET
For instructions on submitting your application in an alternate format, please contact the number listed in this vacancy announcement.
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### Agency contact information
### Elena Cordero
##### Phone
703-259-9422
##### Fax
000-000-0000
##### Email
elena.cordero@noaa.gov
##### Address
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
WFMO Staffing Division
601 E 12th Street
Kansas City, Missouri
United States
Learn more about this agency
### Next steps
You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application." The four points of notification are:
1. Application Received or Application Incomplete
2. Minimum Qualification Requirement Met or Minimum Qualification Not Met;
3. Eligible (Application Referred to the Selecting Official) or Ineligible (Application Not Referred to the Selecting Official); and
4. Selected or Not Selected.
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.
You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.)
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* Fair & Transparent
## Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
* Equal Employment Opportunity (EEO) for federal employees & job applicants
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### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
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#### Legal and regulatory guidance
* Financial suitability
* Social security number request
* Privacy Act
* Signature and false statements
* Selective Service
* New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/496702700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
*Open & closing dates:* 04/13/2018 to 04/26/2018
*Salary:* $114,411 to $148,735 per year
*Pay scale & grade:* GS 14
*Work schedule:* Full-Time - Full Time / Career or Career-Conditional
*Appointment type:* Permanent

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