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Administrative Assistant - ETSD
ANCHORAGE AK 99503
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-90647638

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Cook Inlet Tribal Council, Inc.

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Summary

  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  3 Views, 0 Applications  
 
Administrative Assistant - ETSD
COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION







Job Title:


Administrative Assistant




Department:


Employment and Training Services Department (ETSD)




Reports To:


Director




Supervises:


None




FLSA Status:


Non-Exempt




Pay Grade:


C3




Job Type:


Full-Time, Regular







General Functions:


The Administrative Assistant provides administrative and related support services for the ETSD Director and ETSD. This position is responsible for maintaining records/files, coordinating internal/external meetings and communications (telephonic and electronic), coordinating travel, assisting with Director and department calendars and providing office support.





Duties and Responsibilities:



+ Screen incoming calls, take messages, refer calls and respond to routine callers.


+ Maintain daily calendars and contact directories.


+ Processes travel arrangements for supervisor and back up for ETSD.


+ Screen, route and/or make copies of incoming mail.


+ Initiate calendar coordination for supervisor.


+ Prepare for meetings in coordination with supervisor.


+ Type and revise letters, various reports and other materials.


+ Respond to routine correspondence.


+ Ensure the procurement of supplies and materials for supervisors and department. Must monitor budget and coordinate with the ETSD Office manager.


+ Make weekly supply runs at designated store to stock ETSD break room and ensure break room remains clean.


+ Monitor department contracts, pay related invoices and track expenditures against each contract.


+ Conduct internet research; examples include: demographic information from Department of Labor, statistics regarding poverty, education, etc.


+ Develop a tool to monitor the following time sensitive items: ETSD report timelines, ETSD annual evaluations due dates, grant applications, ETSD Contracts/MOA, etc.


+ Provide logistical support to organizing special events, meetings, and pick-ups and deliveries.


+ Cross train and provide back up for the ETSD Office Manager.


+ Maintain confidentiality at all times according to regulations, policies and procedures, while displaying a professional disposition.


+ Perform related duties as assigned.



Job Specifications:



+ Strong working knowledge of Publisher, Word, Excel, PowerPoint and other business software.


+ Excellent telephone etiquette and professional presence.


+ Demonstrated ability to work effectively with executives, managers, co-workers and external contacts.


+ Demonstrated ability to work effectively and efficiently in a multi-task environment.


+ Strong organizational and information management skills.


+ Demonstrated ability to work independently and with minimal supervision.


+ Demonstrated ability to work under pressure and prioritize workload.


+ Demonstrated ability to be flexible and understanding of changing priorities.


+ High level of proficiency with computers and standard office equipment.


+ Demonstrated ability to type 40 words-per-minute accurately.


+ Demonstrated knowledge of proper grammar, spelling, vocabulary, editing and proofreading.


+ Knowledge of business formats and procedures.



Minimum qualifications:



+ High school diploma or GED.


+ Knowledge of Alaska Native and American Indian culture and community resources.


+ Continued employment is contingent upon receipt of a satisfactory report from a state and federal background check.


+ Valid Alaska driver's license and insurable under CITC's automotive insurance.



Preferred qualifications:



+ Associate's degree in Business or related field.


+ Three to four years' experience in an administrative support capacity.



Additional Information:


Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.





Disclaimer


The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.




Vacancy ID: 2018-2250

External Company Name: Cook Inlet Tribal Council Inc.

External Company URL: www.citci.com

Street: 3600 San Jeronimo Dr

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